When looking for business printers for lease or sale, choose not only depending on cost. You should also check the features of these multifunction printers as they can influence the efficiency of your work when you use this office equipment.
What is a multifunction printer?
A multifunction printer is a printing machine that has the following functions in one: printing, scanning, copying, and faxing. They also allow color copying. Also referred to as MFPs, these machines often include other advanced options, such as sorting, hole punching, and stapling. Because of these features, they are perfect business printers for companies that require efficient and practical office equipment.
To learn more about why you should consider whether to buy or lease an MFP, here are some of its most important features:
- Paper capacity
The paper trays in MFPs can now accommodate different paper sizes. From A3 and A4 to 8.3 x 11.7 inches, determine what your company uses the most then check what are available on the MFP options that you are considering. Moreover, the paper tray or cassette in these office printers can handle bundles of papers, which is very efficient for volume printing as you need not worry about refilling from time to time.
- Print speed
Probably one of the most important features of this office equipment, print speed in MFPs has improved since. The term they describe for it is ppm or paper per minute. If you operate a microbusiness, 25 to 20 ppm can be ideal for your needs. On the one hand, if you operate a small to midsize business or a company that prints volumes of paper, you can look for one that has a 45 to 50 ppm capacity. Take note that while MFPs further innovate, the ppm rate may increase. If you are looking for a printer for sale that can accommodate the volume of printing that your company requires, you can consider the latest MFPs in the market.
All MFP models today are now capable of scanning documents. This is necessary for duplicating documents whenever you need to do so. But what makes others more ideal are the innovative features that scanning now offers. There are some MFPs that now have an automatic document feeder to make the task flow smoothly. Moreover, there are others that now even include a double-sided scanning feature. This is perfect for saving on paper use and ensuring that when you need this service, you will not make mistakes in manually doing the double-sided printing yourself.
MFPs now have memory capabilities, which means that they can store the files or documents scanned or printer. The memory size will vary per machine. But depending on your needs, you can choose from 256MB, 1GB, 2GB, or even 1TB. If you scan and print images, the ideal for you is the maximum memory capacity available.
The business printers that you should prefer are the ones that print excellent-quality images, especially for important documents, such as for your presentations and flyers. Now, the standard in MFPs is 2400 x 2400 dpi. While many companies are more concerned about volume printing, it is a bonus to consider the graphic quality, so you will not worry about when the need comes.
- Advanced features
The new scanning additional features are great to consider as discussed earlier. Also, the newer MFP models have organization features, such as sorting, hole punching, and stapling. These are perfect for making sure that human error is prevented from affecting the office work. These machines can also track the users and lock them from those who are not authorized to use the printing machine. Moreover, many office printers of this kind have security features that protect the stored or processed documents.
Southern Copiers Imaging
When considering printing leasing Tampa or purchasing, take note of the features that will help your company. And when you choose printer leasing, check the services included in the service contract. It is important that a printer repair service and other maintenance services are available, so you will not worry about attending to issues when using the machine.
With Southern Copiers Imaging, you are certain that you will receive the best copier and printer services. Our business printers for lease or sale are cost-effective. Moreover, we always make sure that we stock the most advanced MFPs so you have a wide variety of options when you come to us. Allow us to service your business in Tampa, FL or surrounding areas.